Sole Source Letters

  • Sole Source Purchases

    SOLE SOURCE DOCUMENTATION IS A TWO-STEP PROCESS:

    • The Requisitioner must provide a written explanation and attach it to the requisition detailing why the specific item is needed as opposed to buying a comparable item from another vendor.
    • The Requisitioner must attach a letter from the vendor stating that they are the only source for the item(s) requested.

    REQUISITIONS $2,500 - $5,000:  The above information is required to be attached and filed with the purchase order.

    REQUISITIONS OVER $5,000:  Requires a written bid by the Purchasing Department in order for the vendor to comply with Onslow County Schools' standard terms and conditions.  Submit your requisition, Sole Source Justification Form (see Purchasing/Department Documents), and the vendor's sole source letter to the Procurement and Materials Management Department.